1. All data entered into the computer system must be recorded into the database and cannot be capable of being edited or modified at a later date without generating an audit trail. The software system must retain any correction of errors as an entirely new entry, without deleting or modifying the original entry. The system may allow for entries in a notes column to explain any correction.
GunShop Software uses its acquisition process to acquire firearms into its database. During the course of business the dealer can use the sales process to dispose of a firearm and print a receipt. At any time, the dealer can change any or all of the data elements of the A & D entry, but, cannot change the actual position of the entry in the A&D Records. As changes are made to any entry (Make, model, acquisition / disposition contact info, etc.) the original or precedent information is retained and available for audit reporting purposes.